Business moves in Edmonton
Office and Commercial Movers in Edmonton
An office move runs to a deadline: the lease ends on a fixed date and your staff need working desks as soon as possible. Men In Trucks Moving Inc. handles office and commercial moves with local Edmonton crews. This page sets out a practical office-move plan and a checklist for anyone comparing office movers in Edmonton.
Last reviewed: September 2026
- Local Edmonton crews
- Founded in Ottawa in 2010
- Written quote before move day
- Offices, retail and clinics
Wrapped cabinets and boxed items secured inside a Men In Trucks truck (photographed in Ottawa).
Men In Trucks has moved families and businesses since 2010 in Ottawa and has now launched in Edmonton with local crews.
Office relocation timeline: 12 weeks to move day
A suggested schedule for a small or mid-sized office, anchored to your lease end, handover date and each building's move bookings.
| When | Decisions and bookings | Owner |
|---|---|---|
| 12 weeks out | Set the date against the lease end and handover. Name a move coordinator. Ask both buildings for their move rules and get the new floor plan. | Leadership, coordinator |
| 8 weeks out | Ask for written moving quotes. Book your IT provider and order internet and phones at the new address. Decide which furniture moves, stays or is replaced. | Coordinator, IT |
| 4 weeks out | Book freight elevators and loading docks at both buildings. Number the workstations on the floor plan and colour the zones. Hand out labels. Start sorting records. | Coordinator, department leads |
| 1 week out | Staff pack their desks. IT backs up and labels equipment. Confirm access cards, the truck position and the schedule in writing. | Everyone |
| Move day | The coordinator holds the floor plan at the new office. Movers load by zone, rebuild furniture and place each item at its station. IT reconnects. | Coordinator, movers, IT |
| First week | Walk each zone, fix anything misplaced and update your address with clients and suppliers. | Coordinator, staff |
Your written quote confirms the dates we can offer.
Roles and labels: who does what on an office move
An office move goes more smoothly when every decision has one owner.
Move coordinator
Holds the floor plan, the timeline and every contact. All changes go through them, so the crew works from one set of instructions.
Department leads
Decide what their team keeps or archives, check desks are packed on time and walk their zone on the first morning.
Each staff member
Packs and labels their own desk, and takes laptops, keys and anything confidential with them.
The movers
Pack and protect furniture and equipment, take apart and rebuild furniture, load by zone and place each item where its label says. Floor, door-frame or elevator protection your building requires is confirmed in your written quote.
Colour-coded labels and a floor plan
Give each zone a colour and each workstation a number, and mark the new floor plan to match. Every box, chair and monitor then carries a code the crew can place without asking.
Example label: BLUE-14, box 3 of 5. Blue is the zone, 14 is the workstation, and "3 of 5" shows when a desk is complete. Label the side of each box, not the lid, so it reads in a stack. Tag anything staying behind DO NOT MOVE.
Workstations, desks and office furniture
Good office furniture movers take apart only what has to come apart. Most desks and workstations travel in pieces, with hardware bagged and taped to its piece; boardroom tables, sit-stand desks and reception counters are planned the same way. See furniture assembly and disassembly.
Wrapped drawer units and cabinets staged in one room so they load in order.
Systems furniture and cubicles
Panel systems differ by manufacturer, and some need the maker's parts or instructions to go back together. Tell us the make and model and send photos; we will confirm in writing what we can take apart, move and reassemble.
Filing cabinets and records
Tell us whether cabinets will travel full or empty, since weight changes how they are handled; we will confirm in writing. Purge early against your retention rules, then box, seal and label what you keep by room and cabinet. Highly sensitive files can travel with a staff member.
Have a floor plan and a headcount? Send them with both addresses to request your written quote, or call.
Computers and IT: where the movers' job stops
Your IT disconnects and reconnects; the movers pack, protect and transport.
| Task | Who | Tip |
|---|---|---|
| Back up, shut down and disconnect computers, phones, printers and network gear | Your IT | Photograph each cable setup first. |
| Bag and label cables, docks and power adapters | Your IT or staff | One bag per station, marked with its code. |
| Pack and transport monitors, towers and peripherals | The movers | Screens should travel upright and padded. |
| Servers and network racks | Your IT decides | Tell us whether IT moves them; we will confirm in writing. |
| Reconnect and test at the new office | Your IT | Book them for move day and the first morning. |
| Laptops, backup drives and access cards | Your staff | These travel with people, not on the truck. |
Downtown Edmonton towers: freight elevators, docks and paperwork
In office towers downtown and in the Ice District, freight elevator and loading-dock bookings are set by property management, and each building has its own rules. Ask each property manager about:
- Freight elevator and loading dock: booking windows, whether an operator is needed, and truck height or length limits.
- Move windows: the days and hours the building allows moves.
- Protection and security: required elevator pads or runners, and access cards.
- Paperwork: anything the building needs from the moving company before it approves the booking.
Send us the answers with your quote request, and ask us about your building's paperwork before you book.
When the truck has to use the street
Edmonton's Traffic Bylaw lets commercial vehicles stop to load and unload with hazard lights on. We plan the truck position before move day. That does not override no-stopping zones or parking bans: when the City declares a winter parking ban after heavy snowfall (at least 8 hours' notice), Phase 1 covers arterial and collector roads, Business Improvement Area roads and bus routes around the clock for 3–4 days, then Phase 2 covers residential and industrial areas (City of Edmonton seasonal parking ban page). See our winter moving guide.
Commercial moves: retail stores and clinics
A store or clinic adds constraints: customers or patients, fixtures built for one space, and records that must stay private.
Retail stores and showrooms
Freestanding shelving, display tables and cases, counters and boxed stock move like office furniture; built-in millwork is a job for your contractor. Box stock by category so it restocks in order. In a mall or plaza, the landlord's dock and timing rules apply.
Clinics and professional offices
Reception desks, waiting-room seating, exam-room furniture and boxed supplies move like any office. Regulated or calibrated medical and dental equipment should be moved by its manufacturer or an authorized service vendor; tell us their date and we will confirm in writing what timing we can offer. Have staff box and seal patient files before move day.
Light warehouse and stock moves in Edmonton's business districts
As commercial movers in Edmonton, we also move shop offices, boxed stock, parts and freestanding shelving. Business districts in and around the city include:
- City-designated industrial areas such as Winterburn, Ellerslie, Clover Bar and Mistatim.
- Nisku Business Park in Leduc County, about 3 km from Edmonton International Airport (see Leduc, Nisku and Beaumont moves).
- The Acheson Industrial Area in Parkland County, west of the city on the CN main line.
- Alberta's Industrial Heartland, around Fort Saskatchewan and parts of Strathcona, Sturgeon and Lamont counties.
Tell us your pickup and delivery addresses and we will confirm in your quote. Have your own truck or container? See labour-only moving help.
Know the limits. Heavy machinery and racking need specialized riggers; tell us what you have and we will confirm what we can move. Mention anything bolted down, and any site that requires a safety orientation.
A phased move plan that keeps downtime low
Moving everything at once is simplest on paper and hardest on the business. A phased plan moves in layers:
- Low-use items first. Archives, spare furniture and seasonal stock go in the weeks before.
- Ready the new space. Have cabling, internet and phones live and the floor plan posted before desks arrive.
- Waves by zone. Each colour zone is packed, moved, rebuilt and reconnected before the next starts.
- Core functions last out, first in. Reception, phones and customer-facing systems leave last and open first, timed with your IT provider.
- Day-one check. Staff test their stations and the coordinator routes each issue to IT, the movers or the building.
Tell us your business hours and your building's move windows; we will confirm in writing what timing we can offer.
What office movers in Edmonton need to see: a site-survey checklist
Walk both spaces with this list before you ask business movers or any commercial moving company in Edmonton for a quote.
People and furniture
- Headcount, workstations, boardrooms and reception.
- Systems furniture make and model; filing cabinets full or empty.
- Safes, artwork and glass tops.
- Leased copiers: check whether the lease requires the leasing company's technician.
Technology and records
- Computers, monitors, printers and phones.
- Servers or network racks, and who moves them.
- Boxed records and what must stay confidential.
Access at both buildings
- Full addresses with the quadrant suffix, such as NW or SW.
- Floor, freight elevator, dock, stairs and the carry from dock to suite.
- Move windows, building paperwork and where the truck can stop.
Dates and scope
- Lease end, handover and days the business cannot close.
- Items not moving, tagged to stay.
- Whether you want professional packing for the kitchen or records room.
After the move: deliveries for your business
Once settled, some businesses need smaller jobs: furniture delivered and placed, fixtures moved between locations, or warehouse pickups and deliveries. Our white-glove delivery page covers delivery levels and booking. Moving a branch out of province? See interprovincial moves from Edmonton, or browse our Edmonton moving services.
Office and commercial moving questions
How far ahead should we plan an office move in Edmonton?
Start about 12 weeks out if you can, and earlier for a large office or a downtown tower, where freight elevator and loading-dock bookings have to be arranged with property management. The dates that drive the plan are your lease end, the handover of the new space and the move windows each building gives you. A small office can plan on a shorter runway; the timeline above is a guide, not a rule.
Who disconnects and reconnects our computers?
Your IT team or IT provider does. They back up data, disconnect computers, phones, printers and network equipment, then reconnect and test everything at the new office. The movers pack, protect and transport the equipment and place each item at its labelled station, so book IT for the move dates as soon as the date is set.
What do downtown Edmonton office buildings usually require for a move?
Each building's property management sets the rules, so ask both buildings early. Things to ask about include booking the freight elevator and loading dock for a set window, moving within the building's move hours, and protecting elevators and corridors. Some buildings also want paperwork from the moving company before approving the booking, so send us their requirements and ask us about your building's paperwork before you book.
Can you move retail stores and clinics as well as offices?
Yes. We move freestanding store fixtures and shelving, display furniture and boxed stock, as well as clinic furniture such as reception desks, waiting-room seating, exam-room furniture and filing cabinets. Regulated or calibrated medical and dental equipment should be moved by its manufacturer or an authorized service vendor. Tell us your opening hours and any rules set by your landlord, and we will confirm in writing what timing we can offer.
Planning an office or commercial move in Edmonton?
Send your floor plan, headcount and both addresses, and we will set out the scope, crew and timing in a written quote.
More Edmonton moving services
Men In Trucks Moving Inc. in Edmonton
Edmonton office: Suite 3400, 10180 101 Street NW, Edmonton, AB T5J 3S4 · Local Edmonton crews · Phone (587) 329-2113 · Email [email protected]
